Compliance Audit Report Index
3Previous Next4

Comprehensive Standard 3.2.10

The institution evaluates the effectiveness of its administrators on a periodic basis. (Administrative staff evaluations)

aCompliance___Partial Compliance___Non-Compliance

Narrative:

Lawson State Community College evaluates the effectiveness of its administrators on a periodic basis. Alabama State Board of Education policy 607.01: Evaluation of Personnel (Policy 607.01). The policy mandates that each President be responsible for the development and implementation of an evaluation system whereby all instructors and other employees at the respective institution are evaluated at least annually. Individual written evaluation records have to be maintained for all employees. Alabama State Board of Education Policy 904.01: Institutional Effectiveness: Faculty/Staff Administration Evaluation (Policy 904.01) requires each institution to develop and implement an evaluation system where each instructor and staff member is evaluated at least annually by a supervisor with appropriate education and experience. The policy also requires that written documentation be maintained. The system is to be used for the improvement of those who are evaluated. Lawson State’s evaluation system was reevaluated at the time of the merger with Bessemer State Technical College in 2005. A committee was formed to analyze the processes at both colleges. The end result was a new process for the merged college with new forms. Hearings (September 12 email) were held and the process and documents received approval and were adopted. (Minutes from April 18, 2005; Minutes from July 5, 2005) Training sessions were held for all supervisors to acquaint themselves with the new evaluation process. (September 22 email)

The Vice President for Instructional Services via the Academic Dean, initiates the evaluation process by memorandum via e-mail to total personnel including administrative staff. The process begins at the beginning of the spring term with mid-year evaluations. Annual evaluations are conducted at the end of the semester.

The Chancellor evaluates the performance of Presidents. The results of such evaluations are reported to the Alabama State Board of Education. President’s serving more than three (3) years are evaluated biennially.*

Administrator evaluation components include leadership responsibilities, management of personnel and customer service, professional development, communication and teamwork, professional responsibilities, and technology skills.

Completed evaluations are forwarded to the immediate supervisor. The immediate supervisor reviews all evaluations and forwards the originals to the Office of Human Resources for inclusion in the employees personnel file. Employees and supervisors are encouraged to maintain a copy of the completed evaluation and applicable documents.

Evaluation processes, procedures and related forms are found in the Faculty/Staff Handbook. The information is also posted on the college’s intranet which is accessible to all full-time and part-time employees.

Evaluative information regarding administrative and academic leaders is delineated below. Click on the Position title for the evaluation:

Position	Evaluator	Evaluation Date
		06-07	07-08
College President	Chancellor	*	07-08
VP for Instructional Services	President	06-07	07-08
VP for Administrative and Student Services	President	06-07	07-08
Assistant to the President and Director of Title III	President	06-07	07-08
Director of Public Relations and Community Affairs	President	06-07	07-08
Academic Dean	VP Instructional Services	06-07	07-08
Dean of Students	VP Administrative/Student Services	06-07	07-08
Dean of Student Life	VP Administrative/Student Services	06-07	07-08
Dean of Educational Support Services	VP Instructional Services	06-07	07-08
Associate Dean Career Technical	VP Instructional Services	06-07	07-08
Associate Dean Liberal Arts and Sciences	Academic Dean	06-07	07-08
Associate Dean Health Professions	Academic Dean	06-07	07-08
Director Libraries and Learning Resources Centers	Academic Dean	06-07	07-08
Associate Dean Business and Information Technology	VP Instructional Services	06-07	07-08
Assistant Dean Occupational Programs	Associate Dean Career Technical Education	06-07	07-08
Director of Accounting	VP Administrative/Student Services	06-07	07-08
Director of Facilities, Planning and Management	VP Administrative/Student Services	06-07	07-08
Director of Financial Services for Auxiliary	VP Administrative/Student Services	06-07	07-08
Director of Human Resources	VP Administrative/Student Services	06-07	07-08
Interim Director Housing (Appointed 07-08)	Dean of Student Life	N/A	07-08
Athletic Director	Dean of Student Life	06-07	07-08
Assistant Dean for Admissions and Records	Dean of Students	06-07	07-08
Director of Student Financial Services	Dean of Students	06-07	07-08
Chief of Police	Director of Facilities, Planning and Management	06-07	07-08
Assistant Director of Facilities	Director of Facilities, Planning and Management	06-07	07-08
Nursing	Associate Dean of Health Services	06-07	07-08
Chairperson, Natural Sciences and Math	Academic Dean	06-07	07-08
Chairperson, Health, P.E. and Recreation	Associate Dean Liberal Arts and Sciences	06-07	07-08
Chairperson of Social and Behavioral Sciences	Associate Dean Liberal Arts and Sciences	06-07	07-08
Chairperson, Humanities	Associate Dean Liberal Arts and Sciences	06-07	07-08
Chairperson, Automotive and Transportation Technology	Associate Dean, Career and Technical Services	06-07	07-08
Chairperson, Manufacturing and Engineering Technology	Associate Dean, Career and Technical Services	06-07	07-08
Chairperson, Business and Information Technology.	VP Instructional Services	06-07	07-08

Documentation:

Documentation	Location
Alabama State Board of Education policy 607.01: Evaluation of Personnel	Policy 607.01
Alabama State Board of Education Policy 904.01:  Institutional Effectiveness: Faculty/Staff Administration Evaluation	Policy 904.01
Administrative Cabinet Meeting Minutes April 18, 2005	Cabinet Minutes April 18
Administrative Cabinet Meeting Minutes July 5, 2005	Cabinet Minutes July 5
E-mail about evaluation hearings	Evaluation email notice
Administrative Cabinet Meeting September 19, 2005	Minutes September 19
Email about evaluation hearings	Email September 12
E-mail about evaluation training schedule	Email September 22